Administrative Assistant

Overview

Job Description: Co-ordinate PPE requirements for artisan personnel from the yard to be mobilised offshore.. Arrange offshore office set-up including computers, stationery, furniture, IT etc.. As per offshore requirement, raise ITRs for campaign required IT equipment.. Process & submit offshore Time Sheets to Payroll Department.. Maintain minutes of meetings and issue according to project requirement.. Assist mob/demob onshore / offshore logistical requirements including LOIs/visas, medical clearance/fit to work certs, camp / hotel accommodation, flights, transportation, required passes / IDs using MAPS & company systems. Participate in Readiness Reviews to ensure campaign requirements are in line with execution schedule.. Provide solutions to problems in occurring situations based on your knowledge of logistical practice & existing precedents or procedures.. Assist in retrieval & transmission of files, records, data, & docs for processing needs.. Assume as necessary, any other job responsibilities & tasks as assigned by the project or function.. Monitor/assess your own performance to make improvements or take corrective action.. Be open to adaptability / flexibility to unexpected operational changes in the workplace.: Support Functional Department best practice initiatives and procedural governance of processes.: . Job Requirements: Education:. Diploma in Business or related discipline.. Experience:. 3 to 5 years of secretarial experience.: Health, Safety and Environment:. Understand & adhere to all applicable McDermott QHSES procedures & practices to ensure any business risks can be identified and mitigated.: Quality:. Ensure accurate and rational reports are provided for project execution schedules & claims that reflect optimum and realistic data.: Cost / Budget:. Know & monitor associated flight, visa, training & transportation costs and escalate to Line Manager / Cost Control team if changes occur.: Schedule / Reporting:. Provide clear, accurate, relevant reports status updates aligned to project position.: Leadership / Commitment:. Ensure best practice is being implemented aligned to Functional responsibility.. Recognise and know own roles and responsibilities.. Actively maintain teamwork at all levels.. Maintain a high level of work ownership throughout all phases of project.. Be pro-active in seeking innovation and continuous improvement and ensure learning opportunities to limit wastage and unplanned impacts are mitigated.: Building Effective Business Relationships:. Communicate with confidence to ensure Clients and Stakeholders are given assurance that you can deliver what you commit to.: Customer Focus:. Actively seek feedback from stakeholders both internal and external, in addition to peers to gauge satisfaction of your performance and implement improvement opportunities.: People management and development: . Support Construction Manager by identifying high potential team members for future promotion.: Technical / Systems:. Provide sound and rational advice within the project to ensure business objectives are met over that of the short term personnel gains.: Selection Criteria – Essential:. Set clear & realistic timeframes for self and take ownership of results.. Take accountability of your performance during life cycle of role.. Interpersonal and Client / Stakeholder liaison skills which will create and sustain high-quality relationships.: Selection Criteria – Desirable:. Ability to develop sound functional strategies aligned to business, in support of 3C improvement plans.: Other. Achieve the set Goal & Objectives aligned to project/business needs and ensure periodic review and final sign off is completed.; Job Description: Co-ordinate PPE requirements for artisan personnel from the yard to be mobilised offshore.. Arrange offshore office set-up including computers, stationery, furniture, IT etc.. As per offshore requirement, raise ITRs for campaign required IT equipment.. Process & submit offshore Time Sheets to Payroll Department.. Maintain minutes of meetings and issue according to project requirement.. Assist mob/demob onshore / offshore logistical requirements including LOIs/visas, medical clearance/fit to work certs, camp / hotel accommodation, flights, transportation, required passes / IDs using MAPS & company systems. Participate in Readiness Reviews to ensure campaign requirements are in line with execution schedule.. Provide solutions to problems in occurring situations based on your knowledge of logistical practice & existing precedents or procedures.. Assist in retrieval & transmission of files, records, data, & docs for processing needs.. Assume as necessary, any other job responsibilities & tasks as assigned by the project or function.. Monitor/assess your own performance to make improvements or take corrective action.. Be open to adaptability / flexibility to unexpected operational changes in the workplace.: Support Functional Department best practice initiatives and procedural governance of processes.: . Job Requirements: Education:. Diploma in Business or related discipline.. Experience:. 3 to 5 years of secretarial experience.: Health, Safety and Environment:. Understand & adhere to all applicable McDermott QHSES procedures & practices to ensure any business risks can be identified and mitigated.: Quality:. Ensure accurate and rational reports are provided for project execution schedules & claims that reflect optimum and realistic data.: Cost / Budget:. Know & monitor associated flight, visa, training & transportation costs and escalate to Line Manager / Cost Control team if changes occur.: Schedule / Reporting:. Provide clear, accurate, relevant reports status updates aligned to project position.: Leadership / Commitment:. Ensure best practice is being implemented aligned to Functional responsibility.. Recognise and know own roles and responsibilities.. Actively maintain teamwork at all levels.. Maintain a high level of work ownership throughout all phases of project.. Be pro-active in seeking innovation and continuous improvement and ensure learning opportunities to limit wastage and unplanned impacts are mitigated.: Building Effective Business Relationships:. Communicate with confidence to ensure Clients and Stakeholders are given assurance that you can deliver what you commit to.: Customer Focus:. Actively seek feedback from stakeholders both internal and external, in addition to peers to gauge satisfaction of your performance and implement improvement opportunities.: People management and development: . Support Construction Manager by identifying high potential team members for future promotion.: Technical / Systems:. Provide sound and rational advice within the project to ensure business objectives are met over that of the short term personnel gains.: Selection Criteria – Essential:. Set clear & realistic timeframes for self and take ownership of results.. Take accountability of your performance during life cycle of role.. Interpersonal and Client / Stakeholder liaison skills which will create and sustain high-quality relationships.: Selection Criteria – Desirable:. Ability to develop sound functional strategies aligned to business, in support of 3C improvement plans.: Other. Achieve the set Goal & Objectives aligned to project/business needs and ensure periodic review and final sign off is completed.