Administrative Officer

Job Description

Job Purpose: The Administrative Officer is responsible to meet, greet and direct
Parents, Guests and Vendors to staff. The post holder will also provide
secretarial, clerical and administrative support in in an effective and
efficient manner

Main Accountabilities: Provide office support services in order to ensure
efficiency and effectiveness within the Nursery Answer, screen and forward any incoming phone
calls while providing basic information when needed Provide general support to visitors Take parents on a tour of the Nursery Receive and sort daily mail/deliveries/couriers Maintain security by following procedures and
controlling access (monitor logbook, issue visitor badges) Update appointment calendars and schedule
meetings/appointments Assist in preparation of meetings, conferences and
conference telephone calls Maintains supplies inventory by checking stock to
determine inventory level; anticipating needed supplies; placing and expediting
orders for supplies; verifying receipt of supplies Work collaboratively with various stakeholders to
complete key tasks & projects Ensures operation of equipment by completing
preventive maintenance requirements; calling for repairs; maintaining equipment
inventories Perform other clerical receptionist duties such as
filing, photocopying and collating, faxing

Job specification:
Filipino female candidate ONLY with Bachelor’s degree in any
disciplineMinimum of 4 years of professional administrative experienceExcellent customer service skillsAbility to effectively communicate information and ideas in
written and verbal format, and build and maintain relationships.Strong computer skills with demonstrated proficiency in Word,
Excel, PowerPoint etcExcellent interpersonal skills with the ability to work effectively
with all levels of staff and management