Document Controller UAE

About the role

Job Description:

• Liaising closely with Sales, Operations, Engineering, Finance and QHSSE
• Maintain project procedures, standards, work instructions and guidelines
• Develop and maintain site documentation storage area as per requirement
• Develop and maintain site documentation filing system
• Control/Grant access to documentation area
• Maintain project progress planning schedules
• Providing up to date versions of documentation/procedures and sharing with project personnel.
• File and maintain relevant project correspondence (letters, faxes and pertinent emails) that are received and transmitted externally/internally by all departments, are registered, numbered (as per procedure), distributed, controlled and filed.
• Create and maintain electronic copies of technical documentation.
• Develop and manage an electronic records database for each project.
• Assisting the review, validation, distribution and transmission of project documents.
• Ensure timely distribution and display of all documentation received from/at the site.
• Administer controls for any unauthorized printing of controlled documents.
• Preparing periodic reports with respect to the activities and achievements to be submitted to the Department Head
• Liaise with our countries to ensure that a correct understanding and use of the document control system is carried out. Supply internal training on the same.
• Liaise with the IT department to realize the best mode of server and communications for project related use.
• Close liaison with the internal Operations team to ensure that the customer requirements are met
• Adheres to all Company policies, procedures and safe systems of work
• Provides absence cover for other members of administration team
• Follows any reasonable instruction given by the Manager
• All other ad-hoc activities related to the day-to-day business
• Travel to other locations in the Region if required.

Required Skills:

• Strong organizational skills
• Pragmatic approach to problem solving
• Flexible approach to work
• Good working knowledge of Office software (Word, Excel, PowerPoint, etc..) and a good level of computer literacy
• Positive attitude to change and improvement
• Conscientious
• Punctual
• Hardworking
• Helpful, team oriented approach
• Able and willing to take responsibility for assigned tasks
• Enjoys working and participating in a busy environment
• Confidentiality and discretion