Reception & Administrative Assistant – BAC Middle East

Full Time
  • dubai
  • Post Date: January 2, 2017
Job Description

The main duties and responsibilities of the role are:

  • Provide front of house service, namely meet and greet of visitors, clients, staff and accepting and record incoming telephone enquiries while taking clients details accurately.
  • Maintain and purchase office supplies including stationery and kitchen & bathroom facilities products.
  • Maintain office tidiness and upkeep and liaise with maintenance facility providers and other suppliers
  • Provide administrative support to all departments in respect of preparing diverse documents (letters, email, notices, etc.) ensuring same are being filed and archived correctly and including scanning/inputting/attachment of invoices onto accounting system and proper record keeping
  • Arrange travel requirements in line with Group Travel Procedure for all global staff business trips including transport, hotels and VISAs as well as maintaining travel records and checking invoices.

In return:

  • Annual salary according to experience
  • Private healthcare
  • Travel allowance
  • 1 Economy return flight to home country per completed year of employment (TBC) Requirements
  • Previous proven experience in booking flights, hotels and understanding visa requirements
  • Proactive individual with ability to prioritise and work with minimum supervision
  • Attention to detail and ability to setting up and maintain records and filling system