Job Description
Overview
Provide administrative support at an exceptional level to Senior Directors including, but not limited to:
Managing complex calendar and travel for a team
Typing and preparing client proposals, correspondence, slides and graphics
Making sure all proposal get delivered according to client details and deadline
General administrative support – telephone, mail, copying, faxing, filing, e-mail distribution lists as well as office related projects/tasks
Organize conference calls and video conferences with worldwide offices
Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements
Maintain highest level of internal and external confidentiality
Provide back-up production and administrative support to co-workers
Prepare weekly timesheet and expense reports
Perform general office duties/assistance as needed, including back-up reception coverage.
Update mailing lists and databases
The candidate we are looking for will have:
Fluent, business level, written and spoken English communication skills
A professional services employment background in a finance, legal or business support environment
University Degree and at least 3 years experience supporting Director level or above
Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and Powerpoint
Excellent multitasking and organizational skills
A hardworking attitude, attention to detail and demonstrated ability to work efficiently under pressure
Professional demeanor with experience in a multinational environment
You can apply by sending your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.”>This email address is being protected from spambots. You need JavaScript enabled to view it.
Follow us on twitter: @recruitme_uae
or add us on Linkedin: RecruitME: Administration, Human Resource and Finance Recruitment in Dubai
About RecruitME
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster. Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.