Team Executive Assistant

Full Time
  • dubai
  • Post Date: February 5, 2017
Job Description


Provide administrative support at an exceptional level to Senior Directors including, but not limited to:

Managing complex calendar and travel for a team

Typing and preparing client proposals, correspondence, slides and graphics

Making sure all proposal get delivered according to client details and deadline

General administrative support – telephone, mail, copying, faxing, filing, e-mail distribution lists as well as office related projects/tasks

Organize conference calls and video conferences with worldwide offices

Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements

Maintain highest level of internal and external confidentiality

Provide back-up production and administrative support to co-workers

Prepare weekly timesheet and expense reports

Perform general office duties/assistance as needed, including back-up reception coverage.

Update mailing lists and databases

The candidate we are looking for will have:

Fluent, business level, written and spoken English communication skills

A professional services employment background in a finance, legal or business support environment

University Degree and at least 3 years experience supporting Director level or above

Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and Powerpoint

Excellent multitasking and organizational skills

A hardworking attitude, attention to detail and demonstrated ability to work efficiently under pressure

Professional demeanor with experience in a multinational environment

You can apply by sending your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.”>This email address is being protected from spambots. You need JavaScript enabled to view it.

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About RecruitME

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubai’s leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster. Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.